Change in Registered Office Address
The name of a private, public, or One Person limited company can be changed at any time after incorporation. However, a name change requires the approval of shareholders through a special resolution and permission from the Ministry of Corporate Affairs (MCA).
Overview
- Registered Office Address Requirements and Change Process for Companies.
- Every company (Private Limited, Public Limited, or One Person Company) must have a registered office address. This address can be residential, a coworking space, or any other suitable location, regardless of whether the team actually works there.
- The registered office address determines the company’s state of incorporation and the relevant Registrar of Companies (ROC).
- Any change in the registered office address must be notified to the respective ROC within 15 days.
- Types of Registered Office Address Changes.
Benefits of Change in Registered Office Address
Compliance with Registered Office Requirements: Every company must comply with the Companies Act and keep the Registrar of Companies (ROC) informed about its registered office.
If the company changes its registered office location, it is mandatory to notify the ROC and formally apply for the change.
All official communications and notifications from the ROC are sent to the company’s registered office address.
To avoid missing any important legal notifications, it is essential to promptly update the registered office address with the ROC whenever it changes.
Checklist/Document Requirements
1. Change of Registered Office Within the Same City
Company Identification Number (CIN)
New address of the company
Recent utility bill for the new address (Electricity, Water, Gas, or Telephone—not older than 2 months)
Digital Signature Certificate (DSC) of an existing director
No Objection Certificate (NOC) from the property owner
Rent agreement, sale deed, or lease deed for the premises
2. Change of Registered Office From One City to Another (Within Same State)
All documents required for change within the same city, plus:
Copy of the special resolution passed by shareholders approving the change
3. Change of Registered Office From One State to Another
All documents required for change from one city to another, plus:
Copy of the Memorandum of Association (MOA) and Articles of Association (AOA)
Copy of the notice calling the general meeting, along with the explanatory statement
List of creditors and debenture holders (with their consent and details)
Process of Change in Registered Office Address
Change of Registered Office – Steps
A. Within the Same City
- Share required documents and information
- Convene and hold board meeting; pass the resolution
- File e-form INC-22 and MGT-14 (if needed)
- Share deliverables (updated ROC records, confirmation, etc.)
B. From One City to Another (Within the Same State)
- Share required documents and information
- Convene and hold board meeting; pass the resolution
- Convene and hold Shareholders’ Meeting; pass the special resolution
- File e-form INC-22 and MGT-14
- Share deliverables
C. From One State to Another State
- Share required documents and information
- Convene and hold board meeting; pass the resolution
- Convene and hold Shareholders’ Meeting; pass the special resolution
- File e-form INC-22 and MGT-14
- Advertise in newspaper (as per regulatory requirements)
- Inform creditors, debtors, debenture holders, and regulatory authorities
- File e-form INC-22 and INC-28
- Share deliverables
- Note: E-form INC-22 is used for notice of change of registered office.
- E-form MGT-14 is for filing resolutions with ROC.
- E-form INC-28 is required when an order from a competent authority or court is involved (such as in inter-state moves).
Key Deliverables
- Resolutions and additional pertinent documents pertaining to RO relocation
- E-forms and challans filed updated corporate RO information on the MCA site
Why Choose Us
Friendly to Entrepreneurs
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Skilled Experts
Every one of our experts is trained and skilled in that specific field. ensuring that no errors are made when filing with the authorities in order to prevent the company from incurring penalties for errors.
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